Privacy Considerations: Supporting GDPR Compliance

The General Data Protection Regulation (GDPR) imposes strict requirements on data privacy and security, impacting businesses worldwide. Poliage is committed to supporting its clients in achieving and maintaining GDPR compliance through a suite of internal tools designed for robust privacy and data management.

Poliage includes specific features and capabilities that facilitate compliance with GDPR, ensuring that personal data is handled securely and in accordance with regulatory requirements.

Data Processing and Security

Encryption: Poliage uses strong encryption for data at rest and in transit, protecting personal information against unauthorized access.
Access Control: Role-based access controls ensure that only authorized personnel can access sensitive data, minimizing the risk of data breaches.

Consent Management

Consent Tracking: Poliage provides tools for tracking user consent, allowing businesses to demonstrate compliance with GDPR’s consent requirements.
Customizable Consent Forms: Easily create and customize consent forms that comply with GDPR guidelines, ensuring clear and affirmative consent from users.

Data Subject Rights

Poliage simplifies the management of data subject requests, enabling clients to respond efficiently to requests for access, rectification, erasure, and data portability.

Access Requests: Users can request access to their data stored within Poliage, supporting the right to access under GDPR.
Rectification and Erasure: Poliage allows for easy modification or deletion of user data, facilitating compliance with the right to rectification and the right to be forgotten.
Data Portability: Export user data in a structured, commonly used format to comply with data portability requirements.

Data Protection Impact Assessments (DPIAs)

Risk Assessment Tools: Poliage offers tools to help conduct Data Protection Impact Assessments, identifying and mitigating risks associated with data processing activities.

Regular Training and Awareness

Ensure that all team members are regularly trained on GDPR requirements and the specific features within Poliage that support compliance. Awareness is key to maintaining privacy and security standards.

Audit and Review

Conduct periodic audits of your data processing activities within Poliage to ensure ongoing compliance with GDPR. Review consent records, access controls, and data management practices regularly.

Engage with Privacy Experts

When in doubt, consult with data protection officers or external privacy experts to review your GDPR compliance posture and identify any areas for improvement.

Stay Informed on Regulatory Changes

GDPR requirements can evolve, so it’s important to stay informed about any changes or updates to the regulation. Poliage aims to adapt its features in line with regulatory developments, but clients should also monitor legal updates independently.

While Poliage provides tools to support GDPR compliance, ultimate compliance is the responsibility of each client. Be proactive in implementing privacy and data protection best practices throughout your organization.

By leveraging the features and best practices outlined above, Poliage clients can enhance their GDPR compliance efforts, ensuring that personal data is handled with the highest standards of privacy and security.